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Conditions of Acceptance

​​​​​Requirements for Accepting the Financial Aid Offer​

Funds on your Financial Aid Offer Notification are tentative and based on full-time enrollment status in approved college credit classes. Funds are subject to adjustment if you are enrolled in less than *full- time (12 units) and by your Expected Family Contribution (EFC) limitations. 

ENROLLMENT STATUSUNITS
*Full-time12 or more
Three-quarter-time9 to 11.9
Half-time6 to 8.9
Less-than-half-timeLess than 6

 

Note: Intersession units are combined with Spring semester units for certain offers (see details in programs listed below).

To ensure your funds are disbursed, it is your responsibility to provide all documents requested by the Financial Aid Office and select a disbursement option through BankMobile on the your WebAdvisor.

If you wish to decline any of your awards, you must submit the Cancelation/Decline Request to the SCC Financial Aid Office.

Certain funds require additional processing steps before acceptance and disbursement (for example, borrowing a Direct Loan). Read about each program you are offered where it is listed below. 

A student can only receive aid at one school during any particular term. At Rancho Santiago Community College District (RSCCD) a student is only allowed to change their home institution after an award year is completed (no mid-year changes allowed). Financial Aid awards are accepted for the entire academic year.

Any unpaid mandatory student fees will be deducted from student's disbursement before they receive it.


Satisfactory Academic Progress (SAP) Policy

Santiago Canyon College (SCC) is required by federal regulations to establish a Satisfactory Academic Progress Policy (SAP). Students who do not meet the SAP standards will lose their eligibility for financial aid.

California College Promise Grant  (CCPG) (formerly called the BOGW Fee Waiver)

If you are eligible, the CCPG fee waiver is automatically accepted for you when we receive your FAFSA or CADAA (Dream Act) application. No action needs to be taken by you. The $1,288 offer amount you see listed for CCPG will not be disbursed to you -- it only represents a typical value of full-time tuition fees which are being waived on your behalf. Students who have already paid their per-unit tuition fees before receiving the CCPG fee waiver may be entitled to a refund through SCC's Cashiers Office.

​New CCPG fee waiver Eligibility Standards

There are three ways that you could lose your eligibility for the CCPG fee waiver:

  • Academic – GPA of 2.0 or higher required – If your cumulative GPA falls below 2.0 for two consecutive primary terms, you may lose your fee waiver eligibility
  • Progress – must successfully complete more than 50 percent of your attempted coursework – If the cumulative number of units you complete is not more than 50 percent of the units you registered for, for two consecutive primary terms -- you may lose your fee waiver eligibility

Combination of Academic and Progress Standards – Any combination of two consecutive terms of cumulative GPA below 2.0, and /or cumulative unit completion below 50 percent of attempted coursework, may result in loss of fee waiver eligibility
 
For additional information refer to the CCPG Application on the SCC Financial Aid website.

Financial Aid Book Advance Program:

You may be eligible to use accepted financial aid funds to pay for your textbooks in advance of your disbursement date. You may only do this in-person at the SCC Bookstore. When at the SCC Bookstore, you must have a valid SCC student ID card and a printout of your class schedule. If you choose to take advantage of this program, you must understand the following:

You must meet the eligibility requirements of each of the particular programs to access your funds  

  • The purchase amount of your books will be subtracted from your financial aid prior to you receiving your funds
  • You are responsible to pay for any bookstore charges that are more than your available financial aid
  • If you drop out of your classes before the 60 percent term attendance date, you may owe the Federal/State government a refund of the funds they advanced you
  • The Book Advance program may also be used for book rentals (a credit card is required to secure the cost of book replacement for any book rentals not returned after the term ends)
  • You are responsible for any balance owed to the institution in the event that your anticipated financial aid does not cover your purchases for the transaction. And, any unpaid balance may result in an academic hold being placed on your records. Your unpaid account could be turned over to a collection agency

  • Please Note:
  • Returning a purchase? Transactions must be made at the campus Bookstore where the item being returned was originally purchased.
  • No cash refunds will be issued for Bookstore purchases made against the Financial Aid Book Advance Program. Funds from returns will be credited back to you. Payments will be processed by the SCC Cashiers Office. 
  • Absolutely no refunds/returns will be issued after financial aid checks have been generated.  Please refer to the Financial Aid check disbursement and SCC Bookstore return policy for further details.

Pell Gr​ant

If you are eligible, your Pell Grant is automatically accepted for you. Check your status on Self-Service.

Your Pell Grant is subject to a Lifetime Eligibility Usage (LEU) of 600% (that's up to 6 years of classes – as each year represents 100%). This means a student has 12 full-time semesters worth of Pell eligibility (subject to their annual FAFSA [Free Application for Federal Student Aid] assessment). You can log onto www.studentaid.gov and review your own percentage used to date. 

Your Pell Grant amount will be pro-rated based on number of units you are enrolled in; and your EFC. For more information, see Pell Grant on the SCC Financial Aid website.

Units taken during Intersession will be combined with Spring.


Cal Grant A   ​

If you are eligible, your Cal Grant A is automatically accepted for you. Check your status on Self-Service.

Cal Grant A will only be on a student's Financial Aid Offer Notification if they are being considered for a Cal Grant A by the California Student Aid Commission (CSAC) and meet the annual Asset & Income ceiling set by CSAC.  Also, a student can only receive Cal Grant A at a California Community College if they are considered Independent based on their FAFSA results; they support dependent children; and they have submitted the Student with Dependents (SWD) certification online at  https://mygrantinfo.csac.ca.gov/. New entitlement Cal Grant A recipients must also submit a verification of high school graduation online with CSAC before SCC can disburse their offer.

If Cal Grant A is included on your Financial Aid Offer Notification, you must be enrolled in a minimum of half-time (6-units) to receive Cal Grant A disbursement and make Satisfactory Academic Progress. Cal Grant A will be pro-rated based on number of units if not full-time (12+ units).

While attending community college, students are eligible to receive Access Funds up to $6,000 annually. There is a lifetime maximum percentage of 400% if CSAC offers Cal Grant A to the student as a Freshman.

It's the student's responsibility to track their own remaining Cal Grant A eligibility. Students with less than 200% remaining who are planning to transfer to a four year university should consider taking a Leave of Absence (LOA). Maximum LOA is two years. However, a LOA does not guarantee renewal for the next academic year due to the annual Income & Asset Ceiling requirements (if your circumstances change, your eligibility could change). See the Cal Grant on the SCC Financial Aid website for more information .

Units taken during Intersession will be combined with Spring. 

Cal Grant B   

If you are eligible, your Cal Grant B is automatically accepted for you. Check your status on Self-Service.

You must be enrolled in a minimum of half-time (6-units) to receive Cal Grant B disbursement. Cal Grant B will be pro-rated based on number of units student is enrolled in.

Cal Grant B will only be on a student's offer notification if they were offered a Cal Grant B by the California Student Aid Commission (CSAC) and meet the annual Asset & Income ceiling set by CSAC.

New entitlement Cal Grant B recipients must submit a verification of high school graduation online with CSAC before SCC can disburse their offer.

While attending community college, students are eligible to receive Access Funds up to $1,656 annually. There is a lifetime maximum percentage of 400% if CSAC offers Cal Grant B to the student as a Freshman. It's the student's responsibility to track their own remaining Cal Grant B eligibility. Students with less than 200% remaining who are planning to transfer should consider taking a Leave of Absence (LOA). Maximum LOA is two years. A LOA does not guarantee renewal for the next academic year due to the annual Income & Asset Ceiling requirements (if your circumstances change, your eligibility could change). See the Cal Grant on the SCC Financial Aid website for more information .

Units taken during Intersession will be combined with Spring. 


Cal Grant C

You will not be able to accept Cal Grant C through Self-Service. Cal Grant C will indicate an offer status of “E" (Estimated) status until the student meets with an SCC Academic Counselor and submits an Educational Plan to the Financial Aid office. Our office will determine if you're in a Cal Grant C eligible program and accept “A" the award for you.

This grant is intended to assist students who are pursuing an occupational, technical, or vocational program that will result in a certificate or associate degree. Students enrolled in a transfer program are ineligible.

Cal Grant C pays up to $1,094 annually. You must be enrolled in a minimum of half-time (6-units) to receive Cal Grant C disbursement, and it will be pro-rated based on number of units you are enrolled in.

Units taken during Intersession will be combined with Spring.


Cal Grant Students with Dependent Children

Cal Grant students with dependent children attending a University of California, California State University, or California Community College campus may be eligible for an access award of up to $6,000 for qualifying Cal Grant A and B recipients, and up to $4,000 for eligible Cal Grant C recipients.

Assembly Bill-2248 Notification to Cal Grant B & C Recipients:

A Cal Grant offer is limited to four academic years, except for students enrolled in an institutionally required five-year undergraduate program, or for students with baccalaureate degrees admitted to and enrolled in a program of professional teacher preparation. To graduate within four years, students need to take 15 units per semester (or the equivalent quarter units), or 30 semester units (or equivalent quarter units) per academic year.


Student Success Completion Grant (SSCG)

If you are eligible, your SSCG is automatically accepted for you. Check your status on Self-Service.

SSCG is offered to students who are enrolled full-time (12+ units) and who are also eligible for a Cal Grant disbursement. The maximum amount of the offer could be up to $4,000 annually, depending on how many units they are enrolled in, see below:

A maximum of $1,298 annually ($649 per semester) for eligible students who enroll in and attend at least 12 units up to 14.99 units in the Fall and Spring Semesters. Units taken during Intersession will be combined with Spring.

A maximum of $4,000 annually ($2,000 per semester) for eligible students who enroll in and attend 15 or more units in the Fall and Spring Semesters. Units taken during Intersession will be combined with Spring.

Students who do not maximize the $4,000 during the Fall and Spring Semesters may receive an additional disbursement if they are enrolled during the Summer Semester, depending on the academic year completed units.

Check with our office for additional information. The SSCG is for Cal Grant students attending a California Community College and it is not transferable. SSCG funds are limited and they can run out; therefore, a disbursement is not guaranteed.


Promise Tuition Scholarship

Maximum $1,400 ($700 per eligible semester) – This award is offered to recent high school graduates (within the past year) who are attending their first year of college with no financial need. 1. Students must complete a FAFSA or CA Dream Act Application to determine that there is no financial need. 2. They must complete and sign a Promise Pledge contract with the SCC First Year Support Center (FYSC). 3. They must meet with a FYSC Mentor and meet with an Academic Counselor to develop a Comprehensive Student Education Plan. 

In order to receive a disbursement a student must successfully complete each semester meeting the Full-Time (12+ units) enrollment & GPA (minimum 2.0 cumulative) requirements. Student units & GPA will be verified at the end of each semester for a retroactive disbursement. 

For a Fall Disbursement, a student must complete 12 units by the end of the Fall Semester, or by the end of Intersession. For a Spring Disbursement, a student must have been eligible for a Fall Disbursement and complete 12 units by the end of the Spring Semester. Intersession units may be used as a make-up for Spring if they were not used as a make-up for Fall.  


Promise Book Scholarship

Maximum $400 ($200 per eligible semester) – This award is offered to recent high school graduates (within the past year) who are attending their first year of college who have financial need.  1. Students must complete a FAFSA or CA Dream Act Application to determine there is financial need.  2. They must complete and sign a Promise Pledge contract with the SCC First Year Support Center (FYSC).  3. They must also meet with a FYSC Mentor and meet with an Academic Counselor to develop a Comprehensive Student Education Plan. 

In order to receive a disbursement a student must successfully complete each semester meeting the Full-Time (12+ units) enrollment & GPA (minimum 2.0 cumulative) requirements. Student units & GPA will be verified at the end of each semester for a retroactive disbursement. 

For a Fall Disbursement, a student must complete 12 units by the end of the Fall Semester, or by the end of Intersession. For a Spring Disbursement, a student must have been eligible for a Fall Disbursement and complete 12 units by the end of the Spring Semester. Intersession units may be used as a make-up for Spring if they were not used as a make-up for Fall.  


Chafee Grant

A Chafee Grant is for students who were or are in foster care and have financial need. You will not be able to accept your Chafee Grant through Self-Service. If the funds are made available, the SCC FAO will contact you to make an appointment for you to complete the processing in our office. There are limited funds available, so this offer is not guaranteed (see priority order here). Your Chafee Offer will indicate an “E" (Estimated) status until your appointment with an SCC Financial Aid Analyst. At that time you will be able to accept “A" your offer. Please visit Chafee Grant Program on the SCC Financial Aid website for more info.

Supplemental Educational Opportunity Grant (SEOG)

If eligible, your SEOG is automatically accepted for you. Check this on Self-Service

SEOG is offered to students who have:  

An EFC of zero (0)

Completed their FAFSA by the priority deadline of March 1st, and

Completed all requirements for their Financial Aid file by August 31st (including providing requested documents, etc.)

You must be enrolled in a minimum of half-time (6-units) to receive a disbursement. Units taken during Intersession will be combined with Spring. SEOG funds are limited (they can run out); therefore, a disbursement is not guaranteed.


​Federal Work-Study (FWS)

FWS is offered to students who are:

  • A continuing student who received FWS in the prior award year
  • A new student who completes a FWS Request Form
  • A new student who meets the priority deadline

You will not be able to accept FWS on Self-Service. FWS will indicate as “E" (Estimated) status until you have an appointment with the Job Placement Coordinator (see below), and at that time you will get the opportunity to accept your FWS offer and the status will become “A". If you choose to accept your FWS offer, you must do the following:

  • Within two weeks of receiving your offer notification, go to the On-Campus Job Placement Office (E-104) to schedule a New Hire orientation appointment
  • New FWS students - pick up a New Hire packet
  • Continuing FWS students - pick up a Rehire packet

If we do not hear from you within two weeks of the date of your Offer Notification, we will assume you are no longer interested in working, and your FWS offer will be canceled.

You must maintain enrollment in a minimum of half-time (6-units) to participate in the FWS program.

Federal Direct Loans  

If you want to take out a Federal Direct Loan, you must complete ALL of the following:

To accept and be eligible for a Direct Loan, you must maintain enrollment in a minimum of half-time (6 concurrent units) to participate in the Federal Direct Loan program.

Students who are not eligible for a Federal Direct Subsidized Loan have the option to consider a Federal Direct Unsubsidized Loan. 

Cancel or Decline Financial Aid Awards

If you wish to decline accepted awards you are eligible to receive, you must submit the SCC Cancelation/Decline Request form to the SCC Financial Aid Office. This request is only valid for the current award year. Please note that grant eligibility is determined each year based on your FAFSA information; therefore, we cannot guarantee that you will continue to be eligible for these funds in future years.​


Return of Title IV Funds (R2T4)​

Federal Title IV financial aid funds are offered under the assumption that a student will remain in attendance for the entire semester for which the funds were offered. Students who officially or unofficially withdraw from all classes prior to completing more than 60 percent of the enrollment period are subject to having their federal aid recalculated, and may be required to pay back funds they have received. These funds include Pell Grant, Supplemental Educational Opportunity (SEOG), and Federal Direct Loans.

A student's financial aid eligibility will be recalculated by our office if the following occurs:

Student officially withdraws or drops all classes (initiated by student or instructor)

Student unofficially withdraws by ceasing to attend all classes before the end of the semester; or receives all F grades

For more information, please visit the Return of Title IV Funds policy on the SCC website.


Overpayments

If you receive an overpayment, it must be re-paid. There are 3 different ways that you may find yourself in an overpayment situation:

Student selected for verification by the Department of Education after receiving Title IV disbursement.

Student drops class or classes after receiving their first disbursement (but does not drop all classes during the term) before reaching the 60 percent point of the term. They may be subject to an overpayment penalty per Federal Title IV regulations. 

Income discrepancies caused by student revising their FAFSA due to conflicting information.

Financial Aid recipients are advised to consult with their SCC Financial Aid analyst before dropping classes, or making changes to their FAFSA.

Students who owe an overpayment must repay SCC within 45 days, or may have their Title IV debt turned over to the Department of Education. Failure to comply with re-payment can result in loss of federal financial aid at any institution, not just SCC.

Consumer Information Disclosure

Federal regulations require all campuses to provide specified information to prospective and current students, staff, and the general public. Listed below are those items that must be available for review per federal regulation.

The federal Higher Education Act (HEA), the federal Equity in Athletics Disclosure Act (EADA), and regulatory guidance provided in the Code of Federal Regulations (CFR) require direct individual notices of prescribed information to certain target audiences including prospective students; currently enrolled students; current employees; parents, coaches and counselors of prospective student athletes; and the general public. Disclosures are to include crime/security statistics; student completion/graduation rates; FERPA privacy/security rights; financial aid program information; and gender-specific information on athletic participation and financial support.

Please click here to access the Consumer Information page on our website.


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